INSTITUTE OF HOTEL MANAGEMENT CATERING TECHNOLOGY AND APPLIED NUTRITION : : THARAMANI :: CHENNI – 113

 PH : 2254 2029 / 2254 1261

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S.NO.  ____________

APPLICATION FORM FOR HOSTEL ACCOMADATION

1. Name of the Student   ( IN BLOCK LETTERS )   : _________________________________________

2. Father’s  Name         :  _______________________________________

3. Date of Birth             :  ___________________________

4. Course Admitted      :   ___________________________

5. Year in which studying : ___________________________

6. Address of PARENT (in block letters) :  ________________________________________________

    who will be responsible for remitting

    your Hostel fees and Address to which   ________________________________________________

    communication  are to be sent                                                                                                                                                                              _________________________________________________

_________________________________________________

    Phone / Mobile No of Parent   :  ____________________________               Hosteller : ________________________

7. Name & Address of Local Guardian :       ______________________________________________

______________________________________________

                                            ______________________________________________

______________________________________________

    Phone / Mobile No of   L.G.                         :               ______________________________________________

DECLARATION BY THE STUDENT

I agree to pay the hostel mess advance charges which is to be adjusted for future mess bills on receipt from the contractor and also the rentals and establishment charges etc. shall be paid at the time of admission to the hostel.

I will abide by the rules and regulations of this institute and hostels.

I certify that the informations given above are true and correct.  If my conduct, during my stay is found unsatisfactory, due to my negligence, misbehavior & indiscipline, I will  agree that I will abide by your decision.   I will immediately vacate the hostel if ordered to do so.

Date: _______________                                                          ______________________________

              (SIGNATURE OF THE PARENT)

Place: _______________       

                                                 ______________________________

               (SIGNATURE OF THE STUDENT)

DECLARATION BY THE PARENT

 I have permitted my son / ward to join the hostel of the institute and I shall be responsible for his conduct and discipline as laid down in the Hostel rules and regulation and any change made form time to time, I also state that the details the given by him in this application are correct. I will be personally responsible for the payment of all the hostel fees etc. payable by him on the due date and will make such payments on demand, to the PRINCIPAL and WARDEN direct.

Date: ___________

Place:___________                                               _________________________________

                                                                                    (SIGNATURE OF THE PARENT)

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FOR OFFICE USE

Local Guardian met                                        :

Hostel Admission Granted / Not Granted      :

Deputy Warden                                  H.O.D i/c.                               PRINCIPAL AND WARDEN

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Amount paid vide Receipt No.: _______________,  Date : ________________

Room No. Allotted ___________                                                              

SIGNATURE OF CASHIER                                                ADMN-CUM-ACCTS. OFFICER i/c.

1.  Hostel Accommodation will be given to the students on merit basis preference will be given to those students whose parents are not staying in Chennai. However, students repeating the same course, accommodation may / may not be provided depending on the availability.  For detained students or for shortage of attendance hostel accommodation will not be given.

2. Students residing in the hostel in the term preceding the one which admission is sought are ordinarily given preference when allotting the rooms, provided their conduct, character and behavior in the hostel in the previous period are found satisfactory.

3. In case of serious illness or infectious diseases a student may be asked to leave the hostel to stay with the Local Guardians Residence.

4. No advance on any account will be made available from hostel mess advance fees.

5. Hostel students should be as economical as possible in the use of water and electricity. Students should switch off the light and fan when not in use.

6. Students will be held responsible for the damage to the room property (i.e.) fan, furniture, fittings and fixtures etc provided.  They will be held responsible for any breakage, repair or loss caused to hostel and mess property.  In all such cases the students will have to pay the cost of such damages as fixed by the hostel in-charge.

7. The warden, hostel In-charge will supervise and control the students in the matter of accommodation, discipline and general conduct and she / he will enforce the rules laid down in these matters from time to time as required.

8. No day scholars, women/men, visitors/guests will be allowed to pay visits to the hostel without prior permission of the Warden / Hostel in-charge.  Any students found to violate these rules will be expelled from the hostel immediately.

9. Students are not allowed to stay in the rooms between 8.45 a.m. and 5.35 pm. on all working days.  Permission to be obtained in writing for any reasons to stay back in the hostel.

10. Visitors to the hostel will be required to enter their names and address and the name of the student whom they want to see in the register kept with the duty watchman. They will not be permitted to enter the Students room.

11. Tampering with electrical wiring or fixing any electrical lighting or other fittings in rooms will be viewed seriously.

12. Students are not permitted to use any other electrical equipment other than the ones provided by the management.

13. Students are not permitted to use tape-recorder with speakers. However, they are permitted to use Walkman only.

14. The inmates of the hostel are not permitted to use two wheelers.

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15. Students crossing the main gate for any purpose should make an entry in the “in and out register” available at the security office.

16. Students are not permitted to stick posters/ formula/pictures of any type (including God and Goddess)/painting/drawing or writing on the hostel walls.

17. Students are not permitted to break open their room lock or cupboard and cause damage for the hostel property.

18. Since the rooms in the hostel are of sharing type students are to switch off their room lights after 11.00 p.m. till 5.30 a.m. in the morning. Incase if a student requires light for extra preparation he may use the common corridor light. This is done to avoid misunderstanding among the inmates of the same room.

19. Students will not be allowed to stay outside the hostel during nights. They should not leave the hostel for overnight stay without the obtaining prior permission of the Principal / Deputy Warden / Hostel incharge.

20. Boys are not permitted to go out or come in after 08.00 p.m. during night till 07.00 a.m. in the morning. Girls are to return to the hostel by 07.00 p.m. positively.

21. Students are not permitted to keep costly mobiles, heavy jewelry expensive things & cash with them and the institute will not be responsible for their loss, theft or missing items.

22. Rooms must be vacated immediately after the institution closes for vacation. Rooms should be maintained in a clean and tidy condition and open for inspection at all times Students cannot claim to stay in the hostel during vacation period. Permission may be given for such a stay in any special case by the Principal / warden on the written request of the student.

23. RAGGING / CAUSING / HARASSMENT / QUARELLS / MISBEHAVIOUR / EMBBARASMENT will be VIEWED SERIOUSLY.  Hence advised to abstain from all anti social activities.  RAGGING IS STRICTLY BANNED BY ORDER OF HONOURABLE SUPREME COURT.  POLICE CASE WILL BE REGISTERED AGAINST THE CULPRITS.

24. CONSUMPTION OF ALCOHOL AND SMOKING IS STRICTLY PROHIBITED OF ANY ONE FOUND INDULGING IN SUCH ACTIVITIES WILL BE TERMINATED IMMEDIATELY.     

25. Hostel inmates should leave their hostel by 8.50 a.m. and be punctual to the classes in time.

26. They should wear proper dress in the mess and around  the hostel areas.

27. Hostel mess water cooler should be cleaned daily by the hostel inmates strictly.

28. Hostel students should not enter any others rooms strictly. If they enter they will be expelled from the hostel. 

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DINING REGULATIONS:

1.  The hostel mess advance, which is to be, adjusted against future mess bills on receipt from the contractor and also the rentals and establishment charges shall be paid at the time of admission to the Hostel.

2. The approximate mess bill will be around Rs.1, 800/-p.m.

3. Reduction of mess charges will not be permitted for less than 5 continuous days and advance intimation of 3 days will be necessary for allowing rebate in mess charges.

4. It is compulsory for all the students in the hostel to have their meals in the dinning hall itself & no food should be taken into the rooms.  Lunch will be served in the hostel on holidays, Saturdays and Sundays.  Plates, glasses should not be left in the Dining hall.

5. As regards food arrangements details are provided for the prospectus.  They are not permitted to bring their personal pickle, chutney and other eatables to the dining hall.  Students are expected to have their meals between the hours prescribed.  The hostellers shall good behavior come in proper dress to the dinning room & maintain the decorum of decent dress code at all the times.

Hours of Meal:

Break-fast       -           7.30 a.m. to 8.15 a.m.

Lunch              -           1.00 p.m. to 2.00 p.m.

                                    Tea                  -           5.30 p.m. to 6.00 p.m.

                                    Dinner             -           7.30 p.m. to 8.15 p.m.

STUDY HOURS:

The inmates of the hostel are to follow study hours strictly.

MORNING   - 6.00 a.m. to 7.00 a.m.

EVENING    - 9.00 p.m. to 10.00 p.m.

Regulations to be followed during study hours:

(i)                 Group studies / group discussion is not permitted.

(ii)               Should not read general books/ News papers/Magazines /Novels etc during study hours.

(iii)             Should not write assignment/Record/Journal during study hours.

(iv)             Should switch off their mobile/pager.

(v)               Should not lock their rooms during study hours.

(vi)             Walking and studying/lying down on bed studying during study hours is not permitted.

(vii)           Use of Walkman during study hours is not permitted.

(viii)         In case of illness a) to inform the hostel in charge immediately so that the he/she may be attended immediately.

Requirements for hostellers:

(i)                 Two buckets (one big and one small and two mugs with their names on it with a permanent marker).

(ii)               One water bottle.

(iii)             One pillow and mattress/bed sheet according to the convenience of the students.

(iv)             Two locks to lock their cupboard.

(v)               One S.S. plate with partition and one tumbler.

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FREE DAY: (for boys)

1. Boys can avail free day with prior permission on alternative Saturday from 6.00 a.m. to 9.00 p.m. However free night cannot be given on other Govt. holidays. No special arrangement for food will be made for students who are not present for dinner on that day.

2. Girls can avail the same with prior permission on alternative Sundays from 7.00a.m. to 6.30p.m.

3. Only one week end permission per month to go to their Local Guardian’s place is permitted.

WARNING:

RAGGING IS STRICTLY PROHIBITED. Boys and girls are requested to be kind to the freshers and guide them in the proper way and should ensure that an atmosphere of both friendliness and brotherhood prevails throughout.

As directed by Govt. of India severe action will be taken against students including expulsion, from hostel rustication from the institute if they are found involved in ragging the new comers.

In the event if a hostelite is expelled from the hostel for any disciplinary action / vacate the hostel in between the academic year, only the hostel mess advance and caution deposit if any are refunded after necessary deductions. Any refunds for a hostelite will be settled only at the end of the academic year.  HIS OTHER HOSTEL FEE WILL NOT BE REFUND AT ANY COST.

Any Hostelite running short of attendance till the second term will be expelled.

Signature of the student

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UNDER TAKING BY THE STUDENT

I, ______________________________________________________ am aware of the rules & regulations of the hostel, hereby assure you in writing that I will not indulge or take part in any activities that is detrimental to the smooth functioning of the hostel.  I will fully obey the orders of the Warden / Deputy Warden and strictly follow hostel rules and regulations.  I promise not to indulge in any form of ragging.  In case I am found guilty I shall be prepared to leave the hostel immediately.  

Date:   ____________                                                Signature of the student ________________

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                                    DECLARATION BY THE LOCAL GUARDIAN

I undertake full responsibility for any misbehavior and act of indiscipline of my ward for which I will be willing ready to remove him from the hostel.

Date: __________                                                                              Sign Local Guardian